Construction work generates documents faster than any shared drive stays organised: revised drawings, variation orders, site reports, photographs, certificates. The recurring failure is somebody building against a superseded revision.
The pattern here is a portal where each document has a revision history, the current version is unambiguous, and superseded files stay retrievable but clearly marked. Access is by role, so subcontractors see their scope and not the commercial paperwork.
Progress records and site photographs attach to the site and date they belong to, which turns a folder of untitled photographs into something you can actually answer a question with months later.